2008 ANNUAL GENERAL MEETIOG OF AMOTHERBY & SWINTON FOOTBALL CLUB.
Date: 28th May 2008
Location: Will’s Bar, Malton
In Attendance:
Dean Olley Steven Clay
Sam Bothamley Matt Hill
Simon Wall Rob Evans
Sam Thackery Steve Fraser
Matty Hood Phil Thistlton
Matty Bean Neil Audsley
Richard Webster Dominic Johnson
Kieran Wall Liam Rapp
Shane Olley Matthew Webster
Jonny Dunning Mark Baker
John MacLeod Simon Hugill
Mikey Brown Tom Audsley
Wayne Calvert Dan Foxton
Alan Goforth
1. Introduction (Neil Audsley)
1.1 Neil Audsley (NA) chaired the meeting in the absence of Club Chair, Derek Cuthbertson.
1.2 Rob Evans (RE) was asked to take minutes so that they could be issued in advance of the next AGM and potentially posted on the website.
1.3 NA explained that we should vote on all positions at the club annually, but historically this has not been recorded. The meeting was asked if it was happy that only vacant positions would be voted on this year, but all positions would be subject to nomination and voting from 2009 onwards.
1.4 The meeting accepted this arrangement.
1.5 NA outlined that 2 positions were vacant; Club Secretary and 3rd Team Manager.
1.6 NA explained the voting arrangements were that only current members of the club could vote, i.e. players formally signed up for the 2007/08 season. People wishing to sign up for next season were excluded from voting at this AGM but were welcome to join the debates and would be eligible to vote at the next AGM.
2 Club Secretary Position
2.1 Phil Thistlton (PT) has decided to step down from active roles within the club.
2.2 PT has served in various capacities since the club was re-formed.
2.3 NA thanked Phil on behalf of everyone involved with A&S for PT’s hard work over the years.
2.4 PT outlined the main duties of Club Secretary, being attending meetings on behalf of A&S, being the point of contact for fixtures and referees and confirming results.
2.5 NA & PT outlined that the actual work can be split between the three team managers or delegated persons, but the FA required one point of contact.
2.6 NA asked for any interested parties to put themselves forward.
2.7 PT proposed NA for election.
2.8 Steve Fraser (SF) seconded the proposal.
2.9 The meeting raised no objections.
2.10 NA accepted the position.
3 Club Treasurer
3.1 As NA was elected to Club Secretary he is required to relinquish the role of Club Treasurer.
3.2 PT proposed that RE be appointed.
3.3 NA seconded the proposal.
3.4 The meeting raised no objections.
3.5 RE accepted the position.
4 3rd Team Manager
4.1 Two people had shown an interest in the position prior to the meeting: Kieran Wall (KW) and Matt Hill (MH).
4.2 NA asked if anyone else wished to be considered for the position.
4.3 No other person expressed an interest.
4.4 NA explained that as the position was contested, a vote would take place.
4.5 NA invited the two candidates to say a few words about their candidacy.
4.6 MH outlined that his proposition was to work with Steve Fraser (SF and Liam Rapp (LR) in a joint arrangement and he wanted to keep the team together and build on the team spirit gained in the first season.
4.7 KW expressed his intent to also build on the good start the 3rd team had made and to try and make the team better/more successful in the coming season.
4.8 PT distributed voting slips to those eligible.
4.9 Voting then took place.
4.10 PT collected the slips from those eligible members wishing to take part in the vote.
4.11 RE counted the returns. There were 22 in total.
4.12 The result was as follows:
4.12.1 MH received 12 votes
4.12.2 KW received 9 votes
4.12.3 1 ballot expressed no preference
4.13 MH was appointed as third team manger.
4.14 NA thanked both candidates for their interest in the position.
5 Subscriptions
5.1 NA outlined that the current annual subscription is £30 per player.
5.2 Match day subscriptions are currently at the discretion of each team’s manager but should cover the cost of training, provision of food at home games, kit washing and any other items the manager wishes to include.
5.3 NA proposed that no increase was made to the annual subscription, as this was raised by £5 last season.
5.4 No objections were raised to this proposal and it was carried.
5.5 NA proposed that the match day fees and arrangements for food, kit washing etc be left at the discretion of each team manager.
5.6 No objections were raised to this proposal and it was carried.
6 Finances
6.1 NA outlined that the annual finances were £3,200 income and £3,050 expenses.
6.2 The annual report will be produced by NA and signed off by RE, as a qualified chartered accountant.
6.3 MH asked about fundraising ideas and the possibility of an alternative event to the race night, where the proceeds are shared with Richard Flaherty, as the first team can not play in the pre-season Richard Flaherty memorial trophy.
6.4 NA saw no issue with this, as it seemed unlikely at this point that the shared race night would go ahead this year.
6.5 NA/MH welcomed any ideas for fundraising from the club members.
7 Dug-Outs
7.1 MH has sourced a pair of dug-outs from
7.2 NA thanked MH on behalf of the club for the work he has put in to acquire the dug-outs.
7.3 NA invited MH to update the meeting on the acquisition of dug-outs.
7.4 MH outlined that the dug-outs would need some work to make them fully usable i.e. they need cleaning, protecting from the weather, some sheeting is required as is some wood for the benches.
7.5 MH explained that he had spoken to committee members at the BSA and they were satisfied that the dug-outs could be used.
7.6 MH would confirm this after the next BSA committee meeting.
7.7 MH asked that the members help in getting the dug-outs into order, for example in sourcing materials and doing the work.
7.8 NA said that if materials had to be purchased, the club would reimburse the cost on production of receipts.
8 Pitches
8.1 MH and several team members have generously offered to help out with rolling, cutting and general maintenance of the pitches several times.
8.2 The strong sentiment of the members remains to offer help to the BSA to maintain the pitches.
8.3 MH/NA agreed to attend the next BSA committee meeting to offer help in the maintenance of the pitches.
9 Training
9.1 MH asked if the club could investigate the possibility of moving training from
9.2 NA agreed that this would be a sensible move and agreed to investigate further.
9.3 MH asked if both the Monday and Wednesday training sessions could be made open to all members, rather than rotate between 1st Team and 2nd/3rd Team.
9.4 The meeting agreed that this was a sensible suggestion and all training session will be open to all players from next season.
9.5 NA asked if players wished to continue using the BSA indoor facility as well as Norton/Pickering.
9.6 The meeting agreed that it did.
10 AOB
10.1 No AOB was raised.
11 Close
11.1 NA thanked everyone for attending.
11.2 The meeting was closed.
Minutes Produced By: Minutes Reviewed By:
Financial Controller Environmental Biology Group
29/05/08 29/05/08